Your First Scan in WarehouseQ

From install to a posted, ledger-confirmed receipt. Six steps.

Prerequisites

• WarehouseQ installed in your Business Central environment.
• At least one location with an open purchase order or transfer order to receive against.
• A phone or tablet with a camera, or a paired hardware scanner.

See setup reference if any of these aren’t in place yet.

1. Install WarehouseQ into your Business Central environment

A one-time admin step. Once installed, WarehouseQ appears alongside your other Business Central apps — there’s nothing to configure separately before the next step, because WarehouseQ reads your existing location and bin setup rather than asking for a parallel configuration of its own.

2. Assign the operator permission level to whoever will scan

See licensing & permissions for exactly what that level does. This is the step that actually turns on posting rights for a given user — assigning the level alone doesn’t cost anything until a real transaction posts against it, but it’s what makes the rest of this walkthrough possible for that user.

3. Open the mobile access page inside Business Central

This is the bridge between the desk client and the phone in an operator’s hand — it’s where a device gets paired to their account. An admin typically does this once per operator, not once per shift.

4. Scan the on-screen QR code with the phone’s camera

This opens the mobile scanning surface on that device, signed in as that operator, without them ever typing a URL or a password by hand. From this point forward, the operator works entirely from their phone or tablet — no desk-client access is needed for anything covered by the rest of this walkthrough.

5. Scan a real inbound line

Pick an actual open receipt line — from a real purchase order or transfer order — and scan it through to completion, tracking prompts included if the item requires lot, serial, or package numbers. See item tracking & FEFO if a tracking prompt appears and you want to understand what it’s asking for and why.

6. Check Business Central — the receipt is posted

Open the item’s ledger entries from the desk client. The quantity that was just scanned is there, on the ledger, because WarehouseQ already read it back and confirmed it before ever telling the operator the scan was done — the same confirmation step every operation WarehouseQ supports goes through, described in the user guide overview.

What to try next

• See operations covered for the full current list of what else an operator can scan beyond receiving — put-away, pick, ship, count, transfer, and more.
• If your business ships anything with an expiration date, read item tracking & FEFO next to see how a scanned pick reaches Business Central’s own FEFO enforcement.
• Before relying on WarehouseQ across a full shift, skim offline & connectivity so you know exactly what happens if a scanner walks into a dead zone mid-task.

That’s the whole loop

Scan → post through Business Central’s own posting engine → read the ledger back to confirm → tell the operator. Every operation WarehouseQ supports follows the same shape as this first one.